Ixonn Group

New Project

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To create a new project, go to Projects from the aside menu and click New Project on the top left button.

  • Project Name – The name of the project – Visible to customer
  • Select customer
  • Billing Type – there is 3 billing types for the projects. (auto selected from the most used billing type)
 Billing type cant be changed if any billed tasks found for the project.
  • Fixed Cost
  • Project Hours – Based on project total billable hours
  • Tasks Hours – Based on tasks total billable hours – Total is calculate per task Hourly Rate (When creating task you need to set hourly rate for this tasks if is billable)
  • Select project members – Only projects members and staff who has permission Manage Projects will be able to access the project.
  • Start Date
  • End Date
  • Project Description

Project Settings

Each project can have own settings based on the customer.

  • Allow customer to view tasks
  • Allow customer to comment on project tasks – Not applied if Allow customer to view tasks is unchecked.
  • Allow customer to view task comments- Not applied if Allow customer to view tasks is unchecked.
  • Allow customer to view task attachments- Not applied if Allow customer to view tasks is unchecked.
  • Allow customer to view task checklist items- Not applied if Allow customer to view tasks is unchecked.
  • Allow customer to upload attachments on tasks- Not applied if Allow customer to view tasks is unchecked.
  • Allow customer to view task total logged time
  • Allow customer to view finance overview –  (Finance overview for tasks is not shown if project Billing Type is Fixed Cost)

Creating new project

  • Allow customer to upload files
  • Allow customer to open discussions
  • Allow customer to view milestones
  • Allow customer to view Gantt
  • Allow customer to view timesheets
  • Allow customer to view activity log
  • Allow customer to view team members

Notes:

  • When creating new project initially the default project settings will be taken from the last project. You can adjust if any changes are required.
  • Project currency will be your base currency or the customer currency. If the customer has setup currency different then the base currency the currency will be used from the customer profile.
  • If your staff members are able to see all projects, make sure that the member don’t have permissions for projects VIEW. VIEW allows staff member to see ALL projects. If you only want them to see projects they are assigned (added as members), do not give VIEW permissions.

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